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The Freelancer Grind: Invoicing

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Okay, so now the job is done, it’s time to invoice and get that money! Although you might think this is the easy part, sadly it’s not always the case. Staying on top of payments is important in making sure you get paid, on time, and correctly for your services.

I would suggest making a spreadsheet of all your jobs you do, clearly labelling the dates you worked, the time you spent and rates you charged. Then it’s important to have a column with when you invoiced too, this will help you keep on top of who has paid and who hasn’t.

The industry standard in the UK is a 30-day payment. This means the company will have 30 days until they need to pay you, but this can differ depending on the client and the contract you signed.

Make sure you have all the invoice details you need, including emails of the accounts team and producer you need to send it too. Keep job numbers on each invoice to have a way of referencing multiple jobs for each client.

Don’t be afraid to send chasing emails! After all, you helped the client get a job out the door, so make sure to chase if you have a delayed payment. If you are working with someone or a client who doesn’t respect this, you should reconsider if or how you work with them.

Also, look into accounting/invoicing software as it can help organise this process a lot easier. Here’s a simple mock-up invoice template to get you started:

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Catch up on previous parts of The Freelancer Grind at the links below:

Making a clean and simple résumé

Creating an eye-catching portfolio

Understanding your role as a freelancer

Setting your rate

Finding clients

Being on the job

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