Resource Co-Ordinator

This job listing has expired
  • London  
  • Company
    Taylor James  
    Start date
  • Closing date
    20 February 2018  
    Posted on
    24 January 2018  

At Taylor James we believe that if something can be done, it can be done right. In our practice, we seek to perfect our craft, to strive for perfect design and to find the perfect potential of all things--whether boiling an egg or building a complicated visual effect. When we work, we move as one team across every department and throughout our global studios. We know the best colleagues are the ones who challenge us and push us to grow. It is through that philosophy that we have evolved from one man in an oversized corridor to an international company spanning nine-time zones, four regions, two continents and one ocean. Interested in joining our team? Taylor James London is looking for a Resource Co-Ordinator.


We are looking for a pro-active and enthusiastic, super-organized Resource Co-Ordinator to join our busy team. You will work closely with our Producers, under their direction, to support and ensure the smooth day to day resourcing of projects within the creative studio. Your involvement will cross all stages of the production process from development and scheduling to research and supply of artistic talent available. This role is pivotal in supporting the timely, efficient and accurate creation, completion and delivery of a range of varied projects and tasks within the studio. You will be required to be reliable precise conduit for information, to ensure its flow, through continual liaison between the Production, Creative, Editorial and Technical departments and the wider team and partners. You will be closely involved in the planning and scheduling of a varied range of projects and tasks working within a multi-disciplined team. The ability to clearly communicate tasks, goals, priorities and deadlines to Artists and team members while motivating the team will be essential, as will the ability to proactively trouble shoot and feedback openly and transparently. The Resource Co-Ordinator will be responsible for accurately recording, tracking and reporting on the freelancers and staff within the studio, with great attention to detail. This is an important team focused role and clear, accurate communication and diplomacy are key. There will also be the need to handle some day to day admin typical of a Production Assistant and general tasks to support the studio. This will be a great opportunity to develop your existing skills further within a creative integrated production company. We have ambitious plans for growth and this is an excellent opportunity for the right person to be part of this exciting phase of the company’s development.


Support the Production Department in the planning, smooth running and completion of projects and assist with day to day and general tasks within the studio. Assist the Producers through methodically and accurately sourcing, collating, distributing and tracking all information, data, materials and assets relating supporting and crewing of creative and technical projects, pitches and various tasks within the studio. Assist with the management of constantly shifting priorities, client requests and deadlines within the studio. Act as a conduit for the flow of information and data between Freelancers and Producers. Maintain the Database with new information and internal feedback on performance at the beginning and end of every project through the studio. Facilitate, assist and improve the organization, scheduling and booking of resources and talent. Assist with resourcing and recruitment of talent and crew - research, identify and reach out to suitable candidates, help to engage, schedule and book freelancers, help arrange outsourcing. Help and maintain the logging of all timesheets, purchase orders and check invoices, plus up to date NDA organisation. Assist with archiving completed projects with the technical team. Attend meetings, take notes, create reports and action points and input the relevant information into systems and templates. Accurately record information of a technical and creative nature along with the relevant project, client and brand information. Provide assistance to the Producers on photographic and film productions, during prep, castings, stock searches, pre-production, shoot etc. Help organise shoot kit, transportation, accommodation as required, track and assist wtih safe return of equipment etc. Handle some general studio and office administration within the studio, run the Producer’s diaries, set up client meetings, prepare the meeting room, make drinks and do lunch-runs when necessary.


A keen active interest in the creative and technical developments within the industry and the effect on artists and their skill sets. Fast learner of new terminologies and workflows. A commitment to providing the highest level of client service and creative quality and comfortable dealing with a wide variety of projects, customers, partners and suppliers. Ability to remain calm and positive under pressure and deal with a high turnover of projects and priorities. Reliable, trustworthy and committed. A positive and friendly attitude, a reliable supportive team player, a clear communicator. Able to demonstrate exceptional organisational and administrative skills, accurate data input and reporting. Apple Mac Literate. Good Microsoft Office skills (including Office & Word). Outlook 365. Familiarity with digital project and asset management systems preferable.


A working knowledge of Adobe Photoshop, Premiere Pro, In Design and After Effects. Experience crossing both Motion and Stills / Retouch or Digital and an understanding of the integrated production process. Experience of live action and photographic production, on-set experience, editing, design and audio production would be an asset.

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